SSWR Annual Conference

Hyatt Regency Miami at Miami Convention Center, Miami, Fl

January 13-16, 2005

Return to Conference 2005

Exhibits and Advertising

Contact/Mailing Information

Application/registration for exhibiting and advertising are due by November 1, 2004. All Exhibitor/Advertiser Registration Forms must be accompanied by full payment (check or credit card). A $100 late fee will be assessed for reservations received after this date.
Please send Exhibitor/Advertiser Registration Forms and camera-ready copy to:

Travelink
Anne Healy - Group Operations
30 Garfield St, Ste C
Asheville, NC 28803
Tel. 1-800-227-5689 or 1-828-252-8484
Fax 1-828-252-8589
Email: ahealy@trvlnk.com

The Exhibiot/Advertizer Rregistration Form is included in the Conference Brochure.

Exhibitors

Show Management Convention Services will send an Exhibitor Services Kit to all exhibitors registered by November 1, 2004. This kit will contain comprehensive information about Move-In/Move-Out times, Freight Handling, Electrical, Other Rental needs, and Ancillary Services provided by other vendors, such as Audio-Visual, Computers, and Telecommunications. Show Management will charge a materials handling charge. This fee is NOT included in the SSWR exhibitor fee. No shipments can be made to the Hyatt Regency or to SSWR staff.

All Exhibitors Must Register for the Conference.
One registration fee, in the amount of $250.00, is included in each booth fee.The cost of one additional exhibit staff person is $50.00. Any additional staffperson will be required to pay the full conference registration fee of $250.00 prior to December 1, 2004. After December 1, 2004 the late registration fee is $275.00. The on-site registration fee is $300.00.

Registration fees entitle those registered to a conference tote bag, participation in conference sessions, receptions and other on-site activities that are open to all participants in the conference. A check or money order for the additional registration fees needs to be made payable to Travelink, Inc.

Exhibit booths are assigned by date that application and payment are received. Phone requests will not be accepted.

To receive the SSWR conference rate please call the Hyatt Regency in Miami at 1-800-233-1234 prior to December 20.Inform the hotel that you are with the Society for Social Work and Research or on line at http://miamiregency.hyatt.com/groupbooking/sswr .

What You Get with Your Booth

• The exhibit space will be located in the Riverfront Hall. SSWR provides the following equipment and services for exhibitors:
• One 8’ x 10’ booth consisting of 8’ high back drapes and 3’ high side drapes
• One 6’ draped table and 2 chairs
• One Wastebasket
• Standard 7” x 44” booth signs displaying exhibitor’s name, city, state, and booth number
• General exhibit area cleaning
• One full conference registration—BE SURE TO INCLUDE CONFERENCE REGISTRATION FORMS FOR EACH PERSON STAFFING YOUR BOOTH
• Listing of all exhibiting organizations in 2005 Conference Program
• Listing of all exhibiting organizations in 2006 Conference Registration Brochure

Booth Sharing
Booth sharing is permitted; however, no more than two organizations may share one booth and SSWR will not match shared booth space. The total cost of the booth fee must be submitted with the Exhibitor Registration Form from each participating organization. If an exhibitor withdraws from the exhibit at any time, the other exhibitor with whom they were sharing a booth is fully responsible for the entire booth fee balance. The withdrawing exhibitor will be charged a $100 administrative fee for withdrawing.

“Take One” Table
There will be one table designated as a “Take One Table”. Organizations or individuals must place their own materials on this table and remove them at the end of the conference. This area will not be staffed. No materials may be shipped to SSWR for this table.

Return to Top