SSWR Annual Conference

Hyatt Regency Riverwalk San Antonio, TX

January 12-15, 2006

Return to Conference 2006

Exhibits and Advertising

Contact/Mailing Information

Click here for a downloadable version of the Exhibitor/Advertiser Registration form

Application/registration for exhibiting and advertising are due by October 31, 2005. All Exhibitor/Advertiser Registration Forms must be accompanied by full payment (check or credit card). A $200 late fee will be assessed for booth reservations received after this date. Please send Exhibitor/Advertiser Registration Forms and camera-ready copy to:

Travelink
David Hunt
30 Garfield St., Ste. C
Asheville, NC 28803
Tel. 1-800-227-5689 or 1-828-252-8484
Fax 1-828-252-8589
Email: sswr@trvlnk.com

The Exhibit/Advertiser Rregistration Form is included in the Conference Brochure.

CLICK HERE for a downloadable version of the Conference Brochure in PDF format

Exhibitors

Official Service Contractor
Name Elite Ex

po Services
Address 10754 Lisa Meadows
City Cibolo, Texas 78108
Tel: 1-210-658-7856
Fax 1-210-566-4792
Email: kkrewet@aol.com

Elite Expo Services will send an Exhibitor Services Kit to all exhibitors registered by October 31, 2005. This kit will contain comprehensive information about Move-In/Move-Out times, Freight Handling, Electrical, Other Rental needs, and Ancillary Services provided by other vendors, such as Audio-Visual, Computers, and Telecommunications. Show Management will charge a materials handling charge. This fee is NOT included in the SSWR exhibitor fee. No shipments can be made to the Hyatt Regency or to SSWR staff.

All Exhibitors must Register for the Conference.
One registration fee, in the amount of $250.00, is included in each booth fee. The cost for one additional exhibit staff person is $50.00. Any additional staff person will be required to pay the full conference registration fee of $250.00 prior to October 31, 2005. After October 31, 2005 the late registration fee is $275.00. The on-site registration fee is $300.00.

Registration fees entitle those registered to a conference tote bag, participation in conference sessions, receptions and other on-site activities that are open to all participants in the conference. A check or money order for the additional registration fees needs to be made payable to Travelink, Inc.

Exhibit booths are assigned by date upon which the application and payment are received. Phone requests will not be accepted.

To receive the SSWR conference rate please call the Hyatt Regency San Antonio at 1–800-233-1234 prior to December 19. Inform the hotel that you are with the Society for Social Work and Research, or Click Here to make a reservation on line.

What You Get with Your Booth
The exhibit space will be located in the Regency Ballroom West SSWR provides the following equipment and services for exhibitors:

• One 8’ x 10’ booth consisting of 8’ high back drapes and 3’ high side drapes
• One 6’ draped table and 2 chairs
• One Wastebasket
• Standard 7” x 44” booth signs displaying exhibitor’s name, city, state, and booth number
• General exhibit area cleaning
• One full conference registration—BE SURE TO INCLUDE CONFERENCE REGISTRATION FORMS FOR EACH PERSON STAFFING YOUR BOOTH
• Listing of all exhibiting organizations in 2006 Conference Program Schedule
• Listing of all exhibiting organizations in 2007 Conference Registration and Exhibition Preliminary Program

Booth Sharing
Booth sharing is permitted; however, no more than two organizations may share one booth and SSWR will not match shared booth space. The total cost of the booth fee must be submitted with the Exhibitor Registration Form from each participating organization. If an exhibitor withdraws from the exhibit at any time, the other exhibitor with whom they were sharing a booth is fully responsible for the entire booth fee balance. The withdrawing exhibitor will be charged a $100 administrative fee for withdrawing.

“Take One” Table
There will be one table designated as a “Take One Table”. Organizations or individuals must place their own materials on this table and remove them at the end of the conference. This area will not be staffed. No materials may be shipped to SSWR for this table.

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