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Contact/Mailing
Information
Application/registration for exhibiting and advertising
are due by October 31, 2006. All Exhibitor/Advertiser
Registration Forms must be accompanied by full payment
(check or credit card). A $200 late fee will be assessed
for booth reservations received after this date. Please
send Exhibitor/Advertiser Registration Forms and cameraready
copy to:
Travelink, Inc.
David Hunt
30 Garfield St., Ste. C
Asheville, NC 28803
Tel.: 1-800-227-5689 or 1-828-252-8484, Ext. 2783
Fax: 1-828-252-8589
Email: dhunt@trvlnk.com
Advertising
Opportunities
Advertise in
the CONFERENCE PROGRAM, which is
distributed on-site to all paid registrants.
This program is a comprehensive listing of all
symposia, plenary lectures, workshops, business
meetings, receptions and exhibitors. Attendees
use it in planning their Annual Meeting schedule
and as a reference after the conference.
The program
will be approximately 5.5” by 8.5”.
Only two ad sizes are available – full-page
and half-page. Advertise ments are in black
and white. Camera-ready copy must be
submitted by October 31, 2006. Ad copy
may also be submitted electronically (in PDF
“print” format). Please call Travelink
with any questions, or for more information.
The cost of advertising
in the program is:
Full Page (4.5” x 8”) = $510
Half Page (4.5” x 4”) = $355
No ads
accepted after October 31, 2006
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Exhibitors
Official Service Contractor
Name: The Expo Group
Address: 1740 Hurd Drive
City: Irving, Texas 75038
Tel.: 1-972-580-9000
Fax: 1-972-465-1102
Email: sbrown@theexpogroup.com
Printable
Exhibitor Registration Form
The Expo Group will send an Exhibitor Services Kit to
all exhibitors registered by October 31, 2006. This
kit will contain comprehensive information about move-in/move-out
times, freight handling, electrical, other rental needs,
and ancillary services provided by other vendors, such
as audio-visual, computers, and telecommunications.
Show Management will charge a materials handling charge.
This fee is NOT included in the SSWR exhibitor fee.
No shipments can be made to the
Hyatt Regency or to SSWR staff.
All Exhibitors must
Register for the Conference.
One registration fee, in the amount of $250.00, is included
in each booth fee. The cost for one additional exhibit
staff person is $50.00. Any additional staff person
will be required to pay the full conference registration
fee of $250.00 prior to October 31, 2006. After October
31, 2006 the late registration fee is $275.00. The onsite
registration fee is $300.00.
Registration fees entitle
those registered to a conference tote bag, participation
in conference sessions, receptions and other on-site
activities that are open to all participants in the
conference. A check or money order for the additional
registration fees needs to be made payable to Travelink,
Inc.
Exhibit booths are assigned
by date upon which the application and payment are received.
Phone requests will not be accepted. To receive the
SSWR conference rate please call the Hyatt Regency Hilton
at 1-800-233-1234 or online at http://www.sswr.org/conf_hotel_info.php
prior to December 18.
What
You Get with Your Booth
The exhibit space will be located in the Pacific
Concourse. SSWR provides the following equipment
and services for exhibitors (included in the booth
fee):
• One 8’
x 10’ booth consisting of 8’ high
back drapes and 3’ high side drapes
• One 6’ draped table and 2 chairs
• One wastebasket
• Standard 7” x 44” booth signs
displaying exhibitor’s name, city, state,
and booth number
• General exhibit area cleaning
• One full conference registration—
BE SURE TO INCLUDE CONFERENCE REGISTRATION FORMS
FOR EACH PERSON STAFFING YOUR BOOTH
• Listing of all exhibiting organizations
in 2007 Conference Program Schedule
• Listing of all exhibiting organizations
in 2008 Conference Registration and Exhibition
Preliminary Program
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Booth
Sharing
Booth sharing is permitted; however, no more than
two organizations may share one booth and SSWR
will not match shared booth space. The total cost
of the booth fee must be submitted with the Exhibitor
Registration Form from each participating organization.
If an exhibitor withdraws from the exhibit at
any time, the other exhibitor with whom they were
sharing a booth is fully responsible for the entire
booth fee balance. The withdrawing exhibitor will
be charged a $100 administrative fee for withdrawing.
“Take
One” Table
There will be one table designated as a “Take
One Table”. Organizations or individuals
must place their own materials on this table and
remove them at the end of the conference. This
area will not be staffed. No materials may be
shipped to SSWR for this table. |
| January
2007: |
11th
Thursday |
12th
Friday |
13th
Saturday |
Exhibitor
Schedule |
Exhibit
Installation
10:00 am to 4:00 pm |
Exhibit
8:30 am
to 5:30 pm |
Exhibit
8:30 am
to 6:00 pm |
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Reception
6:30 pm to 8:00 pm |
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Exhibitor
Move-Out
6:00 pm to 10:00 pm |
| Most
conference attendees will arrive on Thursday,
January 11, 2007. The exhibit area will be open
for installation on Thursday from 10:00 am until
4:00 pm. There will be a special networking reception
in the exhibit hall on Thursday, January 11 from
6:30 pm to 8:00 pm with all exhibits open.
Cost of exhibit:
Single booth = $800
Shared Booth = $800
(no more than two organizations may share one
booth) |
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