Access to the Exhibitor and Advertiser Online Registration (Deadline: October 22, 2010)
	SSWR 2011 Conference Exhibitor/Advertiser Information Packet
	Exhibitor/Advertiser Registration Form

Application/registration for exhibiting and advertising are due by October 22, 2010. All exhibitor and advertising
registration for the 2011 SSWR conference will be handled online at www.sswr.org. A $200 late fee will be assessed for booth reservations received after this date. For those who are unable or unwilling to register online, the exhibitor registration form may be printed, completed, and mailed to Travelink American Express. If you choose to register by mail or fax please include an additional $15.00 processing fee with your registration form. If paying by check, make check payable to Travelink, Inc. and include with your completed exhibitor registration form, mailed to:

Travelink SSWR Conference
404 BNA Drive, Suite 650
Nashville, TN 37217
Phone: (615) 367-4900 x-5163
Fax: (615) 367-0012
Email: sswr@trvlnk.com

Advertising Opportunities
Advertise in the CONFERENCE PROGRAM, which is distributed on site to all paid registrants. This program is a comprehensive listing of all symposia, plenary lectures, workshops, business meetings, receptions and exhibitors. Attendees use it in planning their Annual Conference schedule, and as a reference after the conference.

All Exhibitors/Advertisers register online at www.sswr.org by October 22, 2010. Exhibitors will choose their booth location at this time. Advertisers will submit their camera-ready copy online. Full payment must be accompanied by check, PO or credit card. Registering by mail or fax please add an additional $15.00 administrative fee.

The program will be approximately 5.5” by 8.5.” Only two ad sizes are available – full-page and half-page. Advertisements are in black and white. Camera-ready copy must be submitted by October 22, 2010. Ad copy should be submitted in PDF “print” format at www.sswr.org, click Exhibitor/Advertising Registration, then attach PDF.

The cost of advertising in the program is:
Full Page (4.625”x 7.375”)* = $750
Half Page (4.625”x 3.65”)* = $500
No ads accepted after October 22, 2010.

*Copy must be exactly to the dimensions specified above. In the event an ad is not appropriately sized, SWR/Travelink is not responsible for the reformating. SSWR/Travelink does not proof advertising copy.

Exhibitors

Official Service Contractor
Coast to Coast Tradeshow Services, Inc.
3857 B Steele Street
Denver, CO 80205
Phone: (303) 991-2791
Fax: (303) 991-2794
Email: jHandzel@coasttocoasttss.com

Coast to Coast Tradeshow Services, Inc. will send an Exhibitor Services Kit to all exhibitors registered by October 22,
2010. This kit will contain comprehensive information about move-in/move-out times, freight handling, electrical,
other rental needs, and ancillary services provided by other vendors, such as audio-visual, computers, and
telecommunications. Show Management will charge a materials handling charge. This fee is NOT included in the SSWR
exhibitor fee. No shipments can be made to the Tampa Marriott Waterside Hotel & Marina or to SSWR staff.

All exhibitors must register for the conference at www.sswr.org.

One registration fee, in the amount of $275 is included in each booth fee. This entitles those registered to participate
in conference sessions, receptions and other on-site activities that are open to all participants in the conference.

Any additional staff for the booth will be required to pay the full conference registration fee of $275 prior to December
3, 2010, $300 from December 4, 2010 to January 5, 2011, or $340 after January 5, 2011. Go to www.sswr.org to register. Exhibit booths are assigned first come, first serve basis. Phone requests will not be accepted.

Hotel reservations must be made by December 14, 2010 by going to SSWR’s website (www.sswr.org), click Annual Conference and click “Hotel Accommodations”. Or by contacting the Tampa Marriott Waterside Hotel & Marina at (813) 221-4900 (hotel) or 1-888-236-2427 (reservation center). Be sure to ask for the Society for Social Work and Research (SSWR) in order to receive the conference room rate. Please make your hotel reservation as soon as your booth is confirmed.

What You Get with Your Booth
The exhibit space will be located in the Grand Ballroom of the Tampa Marriott Waterside Hotel & Marina. SSWR provides the following equipment and services for exhibitors (included in the booth fee):
• One 10’ x 10’ booth consisting of 8’ high back drapes and 3’ high side drapes
• One 6’ draped table and 2 chairs
• One wastebasket
• Standard 7” x 44” booth signs displaying exhibitor’s name, and booth number
• One full conference registration—BE SURE TO INCLUDE CONFERENCE REGISTRATION FORMS FOR EACH PERSON STAFFING YOUR BOOTH
• Listing of all exhibiting organizations in 2011 Conference Program Schedule
• Listing of all exhibiting organizations in 2012 Conference and Exhibitor Registration Preliminary Program

Booth Sharing
Booth sharing is permitted; however, no more than two organizations may share one booth and SSWR will not match shared booth space. The total cost of the booth fee must be submitted with the Exhibitor Registration Form from each participating organization. If an exhibitor withdraws from the exhibit at any time, the other exhibitor with whom they were sharing a booth is fully responsible for the entire booth fee balance. The withdrawing exhibitor will be charged a $150 administrative fee for withdrawing.

“Take One Table”
There will be one table designated as a “Take One Table”. Organizations or individuals must place their own materials on this table and remove them at the end of the conference. This area will not be staffed. No materials may be shipped to SSWR for this table.

Exhibitors have paid a fee for the privilege of presenting their materials to participants in this conference. SSWR does not endorse, or necessarily recommend the products.

Most conference attendees will arrive on Thursday, January 13, 2011. The exhibit area will be open for installation on Thursday from 7:00 am to 12:30 pm.

Cost of exhibit

Single booth = $1,000 if reserved by October 22, 2010.

After October 22, 2010 = $1,200

Shared Booth (no more than two organizations may share one booth) = $1,000 total

	Online Job Registry and Employer Job Posting Available Online
	Access SSWR 2010 Annual Conference Abstracts Online

Any questions? Please contact:

DeeJay Garringo
Program Director
SSWR National Office
11240 Waples Mill Road, Suite 200
Fairfax, VA 22030
703-352-7797
703-359-7562 fax
info@sswr.org