Exhibits and Advertising Contact/Mailing Information

INFORMATION PACKET FOR EXHIBITORS AND ADVERTISERS (PDF)
EXHIBITOR AND ADVERTISER FORM (PDF)

Application/registration for exhibiting and advertising are due by October 23, 2009. All Exhibitor/Advertiser Registration Forms must be accompanied by full payment (check or credit card). A $200 late fee will be assessed for booth reservations received after this date. Please send Exhibitor/Advertiser Registration Forms and cameraready copy to:

Travelink, Inc.
SSWR Exhibitor/Advertiser
404 BNA Drive, Suite 650
Nashville, TN 37217
Tel.: 1-800-227-5689, Ext 2785 or
1-615-367-4900, Ext. 2785
Fax: (615) 367-0012
Email: sswr@trvlnk.com

Advertising Opportunities
Advertise in the CONFERENCE PROGRAM, which is distributed on site to all paid registrants. This program is a comprehensive listing of all symposia,
plenary lectures, workshops, business meetings, receptions and exhibitors. Attendees use it in planning their Annual Meeting schedule, and as a reference after the conference.

The program will be approximately 5.5” by 8.5.” Only two ad sizes are available – full-page and half-page. Advertisements are in black and white. Camera-ready copy must be submitted by October 23, 2009. Ad copy may also be submitted electronically (in PDF “print” format). Please call Travelink with any questions, or for more information.

The cost of advertising in the program is:
Full Page (4.625”x 7.375”)* = $610
Half Page (4.625”x 3.65”)* = $425
No ads accepted after October 23, 2009.

*Copy must be exactly to the dimensions specified above. In the event an ad is not appropriately sized, SSWR/Travelink is not responsible for the reformating. SSWR/Travelink does not proof advertising copy.

Exhibitors
Official Service Contractor
Name: Prestige Exposition Services
Address: 2239 Moorpark Avenue
City: San Jose, CA 95128
Tel.: (650) 226-3846, Ext 102
Fax: (650) 226-3879
Email: janet@prestigeexpo.net

Prestige Exhibitors Service Manual (PDF)

Prestige Exposition Services will send an Exhibitor Services Kit to all exhibitors registered by October 23, 2009. This kit will contain comprehensive information about move-in/move-out times, freight handling, electrical, other rental needs, and ancillary services provided by other vendors, such as audio-visual, computers, and telecommunications. Show Management will charge a materials handling charge. This fee is NOT included in the SSWR exhibitor fee. No shipments can be made to the Hyatt Regency San Francisco or to SSWR staff. All Exhibitors must Register for the Conference.

One registration fee, in the amount of $275.00, is included in each booth fee. The cost for one additional exhibit staff person is $85.00. Any additional staff person will be required to pay the full conference registration fee of $275.00 prior to December 4, 2009. After December 4, 2009 the late registration fee is $300.00. The on-site registration fee is $325.00.

Registration fees entitle those registered to participate in conference sessions, receptions and other on-site activities that are open to all participants in the conference. A check or money order for the additional registration fees needs to be made payable to Travelink, Inc. Exhibit booths are assigned by date upon which the application and payment are received. Phone requests will not be accepted. To receive the SSWR conference rate please call the Hyatt Regency Embarcadero or Grand Hyatt on Union Square at 1-800-233-1234 prior to December 12. Inform the hotel that you are with Society for Social Work and Research or make a reservation on line at www.sswr.org, click annual conference, then click Hotel Accommodation.

What You Get with Your Booth
The exhibit space will be located on the Concourse Level of the Hyatt Regency Embarcadero. SSWR provides the following equipment and services for exhibitors (included in the booth fee):
• One 8’ x 10’ booth consisting of 8’ high back drapes and 3’ high side drapes
• One 6’ draped table and 2 chairs
• One wastebasket
• Standard 7” x 44” booth signs displaying exhibitor’s name, and booth number
• General exhibit area cleaning
• One full conference registration—BE SURE TO INCLUDE CONFERENCE REGISTRATION FORMS FOR EACH PERSON STAFFING YOUR BOOTH
• Listing of all exhibiting organizations in 2010 Conference Program Schedule
• Listing of all exhibiting organizations in 2011 Conference Registration and Exhibition Preliminary Program

Booth Sharing
Booth sharing is permitted; however, no more than two organizations may share one booth and SSWR will not match shared booth space. The total cost of the booth fee must be submitted with the Exhibitor Registration Form from each participating organization. If an exhibitor withdraws from the exhibit at any time, the other exhibitor with whom they were sharing a booth is fully responsible for the entire booth fee balance. The withdrawing exhibitor will be charged a $150 administrative fee for withdrawing.

“Take One” Table
There will be one table designated as a “Take One Table”. Organizations or individuals must place their own materials on this table and remove them at the end of the conference. This area will not be staffed. No materials may be shipped to SSWR for this table.

Exhibitors have paid a fee for the privilege of presenting their materials to participants in this conference. SSWR does not endorse, or necessarily recommend the products.

Exhibitor Schedule – January 2010

14th
Thursday
Exhibitor Move In 8:00 am to Noon

Exhibit Open
1:00 pm – 5:30 pm
6:45 – 8:15 pm

15th
Friday
Exhibit Open 9:30 am – 4:00 pm

16th
Saturday
Exhibit Open 9:30 am – 2:30 pm (Exhibit Closes 2:30 pm)

Exhibitor Move Out 2:30 pm – 6:30 pm

Most conference attendees will arrive on Thursday, January 14, 2010. The exhibit area will be open for installation on Thursday from 8:00 am to Noon.

Cost of exhibit: Single booth = $1,000

Shared Booth (no more than two organizations may share one booth) = $1,000 total